What is Optical Character Recognition (OCR)

OCR conversion is the process by which text from an image (a picture of a document) can be extracted, providing searchable ASCII text. The OCR text of the complete document can then be searched for key words or phrases.

With our OCR capabilities our clients have the ability to search and locate a document based on its content in addition to their pre-set index fields. Below are a few examples that selected clients of ours have used our OCR technology to locate, retrieve, and view documents:

• Stock Transaction Numbers

• Customer Account Numbers

• Invoice Numbers

• CUSIP Numbers

• Vehicle and Boat Registration Numbers

• Last Name Searches

• License Numbers

We emphasize to our customers however, that OCR conversion is not 100% accurate and the conversion results are greatly determined by the type of documents and clarity of the characters on the original document.

For instance, a 1st generation legal agreement printed on a laser printer will yield close to 99% OCR accuracy where a photocopy of a multi-part form will be less accurate.

ScanAndHost captures this text and stores it at the database level making the retrieval of any document a breeze. Remember, ScanAndHost automatically includes this process on all documents processed at no additional cost.